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Closeout & Reporting · Part 3 of 3
Final Reports, Lessons Learned & Past Performance
Your last report is your next sales pitch. AAAT3 writes the final project report, captures lessons learned and helps you respond to past performance evaluations that win future work.
Key numbers
What the rules say
Time contractors have to comment on a CPARS evaluation after notice
FAR 42.1503How long construction past performance can be used in source selection (3 years for most other work)
FAR 42.1503Grant closeout reports due after the period of performance (awards on or after Oct. 1, 2024)
2 CFR 200.344How we do it
Step by step
Gather the data
Budget, changes, schedule, quality and safety records.
Compare plan vs. actual
Cost, schedule and scope variances with reasons.
Write the final report
A clear record for the owner and your files.
Lessons learned
What to repeat and what to fix on the next bid.
Past performance
Organize facts to support your CPARS or reference.
Archive
Store the record so it is ready for the next proposal.
Checklist
What we track and deliver
- Final cost vs. budget
- Change order summary
- Schedule: planned vs. actual
- Quality: deficiencies and rework
- Safety: hours, incidents and logs
- Lessons learned
- Photos and key milestones
- Owner and agency references
- CPARS response file
Common problems
Where this usually goes wrong
No record of why it ran late
We document delays and their causes as they happen.
Weak CPARS rating
We help you respond within the comment window with facts.
Lessons forgotten
We turn lessons into checklists for the next job.
Grant reports late
We track final report due dates from the start of the award.
Standards
Codes and standards behind this work
4 standardsFederal government requirementIndustry recognized practice
Past performance
2- FAR 42.15
Contractor performance informationFederal
- FAR 42.1503
Evaluation procedures, comment period and retentionFederal
Grant closeout
2- 2 CFR 200.344
Closeout of federal awardsFederal
- PAPPG v5.0
FEMA Public Assistance closeoutFederal
FAQ
Common questions
Can I dispute a CPARS rating?
You can comment, rebut or add information within the comment period. A reviewing official may review disagreements. We help you build a factual response.
What goes in a final project report?
Cost, schedule, quality and safety results, changes, problems and how they were solved, and lessons learned.
Why does this matter for winning work?
Agencies weigh past performance when they pick contractors. A strong, documented record helps your next proposal.
Closeout & reporting in detail
Explore each part of closeout
Get a quote for Final Reports & Past Performance
Tell us about your project, location and where you are in closeout. We reply with a plan and pricing.
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