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Closeout & Reporting · Part 2 of 3
Final Documentation & Turnover Package
The owner pays for a building and the documents to run it. AAAT3 collects, checks and organizes as-builts, O&M manuals, warranties and records into one turnover package.
Key numbers
What the rules say
Standard federal construction warranty, counted from final acceptance unless the contract says otherwise
FAR 52.246-21Typical commercial correction period after substantial completion
AIA A201 §12.2.2Core document types in every turnover package we build
AAAT3 checklistHow we do it
Step by step
Requirements list
Pull every closeout document the contract requires, by spec section.
Track from day one
Log each submittal as equipment is bought and installed.
Collect
Gather documents from every trade and supplier.
Check
Review for completeness, correct equipment and signatures.
Organize
Index by system and spec section, digital and printed.
Hand over
Deliver with a transmittal and owner sign-off.
Checklist
What we track and deliver
- As-built and record drawings
- O&M manuals
- Warranties and guarantees
- Spare parts and attic stock
- Training records and videos
- Test and commissioning reports
- Inspection certificates and permits
- Keys, access and equipment lists
- Warranty start dates and contacts
Common problems
Where this usually goes wrong
Manuals for the wrong model
We check every manual against the equipment actually installed.
Unclear warranty dates
We record each warranty's start date, length and contact.
As-builts not updated
We track redlines during the job so record drawings are accurate.
Documents scattered
One indexed package, organized by system and spec section.
Standards
Codes and standards behind this work
5 standardsFederal government requirementIndustry recognized practice
Federal requirements
3- UFGS 01 78 00
Closeout submittalsFederal
- UFGS 01 78 23
Operation and maintenance dataFederal
- FAR 52.246-21
Warranty of constructionFederal
Commercial & industry
2- AIA A201 §12.2.2
One-year correction periodIndustry
- ASHRAE Guideline 0
Commissioning records and systems manualIndustry
FAQ
Common questions
When does the warranty start?
On federal jobs, generally at final acceptance under FAR 52.246-21 unless the contract sets something else. On commercial jobs, check the contract; AIA A201 uses substantial completion for the correction period.
Digital or paper?
Both if the contract requires it. We build an indexed digital package and print what the owner needs.
Can you fix a turnover package that was rejected?
Yes. We review the comments, find what is missing and resubmit a complete package.
Closeout & reporting in detail
Explore each part of closeout
Get a quote for Final Documentation
Tell us about your project, location and where you are in closeout. We reply with a plan and pricing.
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