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Subcontractor & Workforce Planning · Part 2 of 3
Staffing Plans: The Right People, Qualified, on the Day You Need Them
A staffing plan shows who you need, when you need them and what each person must be qualified to do. AAAT3 builds it from your scope and schedule and ties every role to its training.
Key numbers
What the rules say
Many OSHA construction standards, such as excavations and scaffolds, require a competent person on site
29 CFR 1926.32(f)Competent person rules →USACE jobs require a designated Site Safety and Health Officer. A full-time SSHO needs OSHA 30 and five years of safety experience
EM 385-1-1 (2024)SSHO requirements →USACE quality control requires a named QC Manager on site whenever work or testing happens
UFGS 01 45 00QC Manager requirements →Roles we fill
Project roles AAAT3 can staff
Each role page shows the tasks, the industries and the standards that role covers. We fill a role full time on site, part time, or as remote support.
Runs scope, budget, change orders and owner reporting
All industriesProject Manager role →Critical path, look-aheads, manpower curves and delay records
Data centers, power, refineries, militaryScheduler and Project Controls role →Submittals, RFIs, as-builts, O&M manuals and turnover
Data centers, federal, military, healthcareDocument Control and Closeout role →Certified payroll, Davis-Bacon wage rates and contract changes
Federal, military, disaster recoveryContracts Administrator role →Manpower surges, prequalification, training records and badging
Outages, turnarounds, data centersWorkforce and Subcontractor Coordinator role →Test scripts, functional testing, punch lists and owner turnover
Data centers, power, healthcareCommissioning Coordinator role →Staging, tracking and the records that support reimbursement
Disaster recovery, federalEmergency Logistics Coordinator role →EM 385-1-1 safety plans, AHAs, inspections and reports
All industriesSite Safety and Health Officer role →Three phase inspections, testing and the deficiency log
Federal, military, data centersQC Manager role →The OSHA role for excavations, scaffolds and other hazards
All constructionCompetent Person role →How we do it
Step by step
Read the scope and schedule
List every activity, phase and contract requirement for key personnel.
Build the role list
Safety officers, QC managers, superintendents, competent persons and trades.
Qualification matrix
Set the training, certifications and experience each role must have.
Headcount by phase
Plot how many people of each role you need, week by week.
Sourcing
Decide which roles come from your team, your subs or outside hires.
Ready on day one
Confirm training, badges and certifications before each person mobilizes.
Demobilization
Release people as work finishes so you stop paying for idle time.
Checklist
What we track and deliver
- Role list and org chart
- Qualification and training matrix by role
- Headcount by week and phase
- Key personnel resumes for submittals
- Competent and qualified person designations
- Certification tracker with expiration dates
- Ramp-up and demobilization plan
- Backfill plan for key roles
Common problems
Where this usually goes wrong
A key person leaves mid-job
Federal contracts often need approval to replace key personnel. We keep a backfill list ready.
Certifications expired on arrival
We track every expiration date and flag renewals before mobilization.
Too many people too early
We match headcount to the schedule so labor cost follows the work.
The wrong person in the role
The qualification matrix shows exactly what each role needs before anyone is hired.
Standards
Codes and standards behind this work
7 standardsFederal government requirementIndustry recognized practice
Federal requirements
4- 29 CFR 1926.32(f)
Definition of a competent personFederal
- 29 CFR 1926.21
Safety training and educationFederal
- EM 385-1-1
USACE safety staffing and SSHO requirements (2024 edition)Federal
- UFGS 01 45 00
USACE contractor quality control staffingFederal
Industry practice
3- ISO 45001 7.2
Competence of workersIndustry
- NFPA 70E
Qualified person training for electrical workIndustry
- ANSI/ASSP A10.33
Safety and health programs for multi-employer projectsIndustry
FAQ
Common questions
Do you supply the people?
We build the plan and can help source safety, QC and supervision roles. Trade labor usually comes from your subcontractors.
What is a qualification matrix?
A table that lists every role and the training, certifications and experience it needs. It shows gaps before people show up.
Can you help with key personnel for a federal proposal?
Yes. We help set the key roles, check resumes against the solicitation and prepare the staffing section.
Staffing roles in detail
Explore each staffing role
Subcontractor & workforce planning in detail
Explore each part of workforce planning
Get a quote for Staffing Plans
Tell us about your project, the roles you need and your start date. We reply with a plan and pricing.
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